Innovative ways to raise the game in managing your workspace

Most firms average only 39 per cent in terms of space utilisation of desks, conference rooms and other meeting areas – a very costly number for most businesses. Fortunately new technology with desk and room booking software can manage workspace better

How you address workspace management challenges in your organisation is a hot topic. It highlights the innovative workspace software and devices that are currently available for companies. Condeco has developed technology solutions with its room booking and desk booking software that tackle the current dilemma of how to manage space better.

‘Using room booking and desk booking software is a CFO’s dream. They get factual information on how space is being used’ – Colleen Moran, facilities industry expert

Colleen Moran, a facilities industry expert, and Garrett Walsh, Condeco Senior Strategic Account Manager, hosted a webinar discussing this and introduced the attendees to Condeco’s innovative software.

Q: How well do employees like the Condeco workspace management products?

A: Administrators and end users at one of the world’s largest media companies are happy with the Condeco solution because it puts them in control. They can control everything from one centralised device. They can arrange catering for conference rooms, register outside guests to the building, request audio visual or video conferencing support all at once. Without the software it would take ten times the amount of an individual’s time.

Q: How was training conducted when Condeco was implemented at the media company?

 A: First, we set up a beta group of heavy users to try out the system. Then we had three days of live training with Condeco personnel. With the multiple, 90-minute segments, it meant employees could work a session into their schedule. Employees who attended the earlier sessions could return to their work areas, try out the booking software and come back during a later training session to get any further questions answered. We held a two-day event in the cafeteria for employees to do self-serve activation of their ID cards for the RFID readers in the digital screens placed on each conference room. More than 3,000 employees were engaged and excited about the system.

Q: Is the conference room booking software as effective for even smaller locations?

 A: Yes, the software is as effective, even in locations with two or three conference rooms. It is especially helpful for those businesses conducting meetings that include locations in different time zones. The software handles the issue of ‘Is the meeting scheduled at the right time at another location?’.

Q: How do you book a conference room or desk space with Condeco?

A: Users have four options for seeing what space is available and booking either a meeting room or desk space included in the Condeco system. They can use: the Condeco mobile app; Google Android or Apple IOS; a customizable web portal or the digital screen on each room; or Microsoft Outlook.

Savvy companies know they need to create an environment where employees, want to work, versus have to work, especially with the influx of Millennials and Digital Natives entering the workforce. That’s why the complete transformation to ‘the smart office’ is here to stay.

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